When you do not need every single pixel in an image to get an acceptable version of it, you can compress pictures to make the file size smaller. One way to reduce file sizes is to reduce picture sizes.Ĭompress or change the resolution of a picture If you do not have a program like Photoshop installed on your computer, see a previous Tech Tip on free photo-editing tools.There are times you may need to reduce the data file size of an Office document for storage, sending via email, or storing in the cloud. You can also use any photo-editing program such as Photoshop to reduce the size of an image. You can also lessen the quality to reduce file size when you save images from the Finder. You can easily convert images on a Mac by opening them in the Finder and saving them to the JPG format. However, if your image files are too big, consider converting them to JPG. Microsoft Office does not have a built in compression feature for the Mac. Click the Compress Images button on the upper left.

Single-click on a picture, then click the Format tab from the menu options on the upper right.

If you are using PowerPoint 2007, the steps vary slightly: If prompted, click Apply in the Compress Pictures dialog box.Under Options, select the Compress pictures check box and the Delete cropped areas of pictures check box.Under Change resolution, click Web/Screen.Under Apply to, click All pictures in document.In the Format dialog box, click the Picture tab, and then click Compress.Right-click on a picture, then click Format Picture on the shortcut menu.

Follow these steps to compress your image in Word 2003/2007 and PowerPoint 2003. There is a built-in option for compressing all of your images at once in Office 20. If you have a Word or PowerPoint file containing images that you plan to attach in an email or post to Blackboard then it’s worth compressing the images within your document. Reducing file size helps alleviate complications later such as your colleague not being able to open your email attachment or lengthy download times. You might have high resolution digital photos from your digital camera that you’ve inserted, high quality scans, or uncompressed graphics all throughout your file. With Microsoft Word and PowerPoint, large files are almost always caused by images.

Shrink file size of jpg in word for mac